The quality of your quote starts with the quality of your RFQ (Request for Quotation). Factories quote against what you write; leave it vague and you get a price for a chair you didn’t specify, then argue about it later. Here is the template buyers actually use.
The fields that change the price
Five fields drive almost every chair quote: model/spec, quantity, target market (sets certs), Incoterm (sets who pays freight), and needed certificates. Get these right and the quote is comparable across suppliers. A useful RFQ lists model/spec, quantity, target market, Incoterm, and needed certificates — we quote faster and more accurately with these.
Copy-paste RFQ template
Model/spec: [link or spec sheet] · Quantity: [per SKU + annual] · Market: [US/EU/Gulf/…] · Incoterm: [FOB/CIF/EXW] · Certs: [BIFMA/EN1335/REACH/…] · Target FOB port: [ ] · Needed by: [date]. Attach the spec sheet — a sentence like “ergonomic mesh chair” is not a spec. See our spec-sheet guide for what to attach.
Mistakes that slow the reply
Most RFQs fail on three things: no quantity (MOQ and price both depend on it), no market (certs unknown), and no Incoterm (freight undefined). Fix those and you skip the “please contact us” ping-pong. Our MOQ guide explains why volume floors matter.
What a good quote should return
A real quote itemizes unit price, MOQ, Incoterm, validity, and what’s included (cert, tooling, packaging). If it’s one line, push for the breakdown — our FOB cost breakdown shows why. And tie payment to inspection, not trust.
Frequently Asked Questions
What should I include in an RFQ? Model/spec, quantity, market, Incoterm, and required certs. A useful RFQ lists model/spec, quantity, target market, Incoterm, and needed certificates — we quote faster and more accurately with these.
Why does my RFQ get a vague quote? Missing quantity, market, or Incoterm — the three fields that set MOQ, certs, and freight. Fill them and the quote sharpens.
Need the exact numbers for your project?
The figures above are industry baselines. For a real quote — loading count for your specific model, MOQ, lead time and certifications for your market — contact our sourcing team with your target specs.